Staging Logistics and Listing Coordinator
Staging Logistics and Listing Coordinator
Where you will work: Pollock Properties Group
Who will you report to: Kitty Giordano, Director of Home Transformation
Who we are looking for?
Pollock Properties Group is seeking a highly organized and motivated Listing Partner (Warehouse Management / Staging Assistant) to join our Home Transformation and Listing department. In this role, you will be responsible for overseeing the maintenance, cleanliness, and organization of our warehouse, ensuring it operates efficiently and is always in optimal condition. Additionally, you will supervise and coordinate our moving crews during the staging and de-staging processes for our listings, working closely with our Director of Home Transformation to ensure smooth execution and high-quality presentation. You will also provide essential support in the preparation and management of listings. In this role, you will assist with a variety of tasks to ensure smooth operations throughout the listing process.
What will you do? There are two aspects of this role: in the warehouse and in the listings:
Warehouse Management: Provide essential support, supervision, and coordination to our staging department, ensuring seamless operations from the warehouse to client properties. This role will directly support the Director of Home Transformation and manage moving crews to guarantee the success of all staging projects.
Key Responsibilities:
Warehouse Organization & Maintenance:
Solely responsible for maintaining an organized, clean, and secure warehouse environment. Implement system to optimize storage and create space for inventory as it returns from properties.Inventory Management:
Oversee inventory control by managing storage, handling, and moving of items, as well as arranging for repairs, cleaning, and disposing of damaged products as needed.Logistics & Loading:
Lead the preparation, packing, and loading of the box truck for staging installations and de-stagings. This includes handling furniture such as couches, dining tables, chairs, rugs, lamps, artwork, and home décor.Team Training & Coordination:
Book and coordinate moving services, such as Main Street Movers / seasonal on-call help, for all stagings and de-stagings. Ensure appropriate scheduling and support for each listing. Train and coordinate moving crews and staging helpers on best practices for packing using our inventory management software Stageforce, loading/unloading, and handling inventory, ensuring safe and efficient work processes.Project Support:
Assist the Director of Home Transformation in implementing property staging plans, following detailed project instructions to ensure accurate and efficient staging.Post-Staging Inventory:
After each staging, organize and return unused inventory to its proper location in the warehouse, including using ladders to access high storage areas.Item Care & Attention to Detail:
Ensure all items are properly packed, delivered without damage, and placed correctly at the staging site with the direction of our Director of Home Transformation. Take particular care in handling client property, with attention to detail when hanging artwork and assembling/disassembling furniture.Donation Coordination:
Handle scheduling for donations through our non-profit partner, The Warehouse NJ. Coordinate and arrange pickups with clients and our team.General Maintenance:
Maintain a clean and orderly warehouse by organizing materials, tools, and supplies. Ensure PPG van and box truck are maintained. Coordinate repairs / maintenance as needed.Physical Requirements & Skills:
Must be able to lift up to 100+lbs and be comfortable assembling/disassembling furniture using tools like drills and screwdrivers. Handy and capable of basic repairs as needed. Comfortable driving and operating a 16ft box truck.Professionalism:
Display professionalism and care when entering clients' homes, ensuring respect for their property and belongings.
Additional Responsibilities:
Listing Partner / Runner: Provide essential support in the preparation and management of listings. In this role, you will assist with a variety of tasks to ensure smooth operations throughout the listing process.
Pre-Listing Packet Creation & Delivery:
Prepare pre-listing packets and deliver them to properties ahead of listing appointments to ensure timely and accurate preparation for agents.Signage Installation & Tracking:
Install and remove "For Sale" signs and agent riders at properties. Track sign locations and inventory, and communicate when supplies are running low.BOH/POH Support:
Assist in printing materials for Broker Open Houses (BOH) and Public Open Houses (POH). Create and deliver BOH/POH bags to agents and properties as needed. Host BOH/POH events when available.Certificate of Occupancy Management:
Manage the certificate of occupancy (CO) process for listings, including installing new CO detectors and fire extinguishers as required. Track installed items and report details to sellers and the Director of Client Services. Arrange town inspections and meet with inspectors on-site. Communicate if property has passed or failed and coordinate next steps if inspection needs to be rescheduled.Material Pickup & Delivery:
Retrieve brochures, riders, lockboxes, and other materials as needed, and deliver them to properties or the warehouse.Home Inspection Preparation:
Prepare snack packs and a welcome note for home inspections, ensuring they are delivered to the property before the inspection. Sit in on secondary inspections or meet inspectors at properties as time allows.Post-Contract Tasks:
Add "Under Contract" (UC) riders to signs once a property is under contract. Pick up marketing materials from property and return materials to the warehouse, unpack and organize for the next property.Property Preparation for Showings:
Assist in turning on lights and “fluff and puff” properties for showings.
Qualifications:
This position involves frequent standing, bending, stooping, lifting, stair use, and navigating narrow doorways and hallways. The ability to use proper lifting techniques to move inventory is essential. Candidates must be physically fit and able to lift 100+ lbs comfortably and safely.
Must have a valid driver license and clean driving record.
A collaborative team player who can follow directions and contribute positively to the team environment.
Must be highly reliable, communicative and punctual.
Reliable transportation for running errands (mileage reimbursement applies).
Comfortable working on ladders and at heights to store inventory.
Familiarity with inventory management software is preferred but not required. Willingness to learn and adapt to new technologies is essential.
Strong attention to detail and the ability to work efficiently in a fast-paced, dynamic environment. Candidates should also demonstrate respect for clients' property and personal belongings.
Must maintain a professional demeanor, display a positive attitude, and be timely and trustworthy in all tasks.
Must be highly dependable, punctual, and able to communicate effectively with the team to ensure smooth operations. Excellent attendance is critical for the success of this role.
Be willing to obtain a NJ rReal estate license.
MORE ABOUT US:
Unlocking Real Estate Excellence with Pollock Properties Group, founded by Vanessa Pollock
At Pollock Properties Group, founded by Vanessa Pollock we provide a compelling path to success for experienced real estate professionals who are aiming to elevate their careers while deeply impacting their communities. This isn’t only about maximizing profits; it’s a blueprint for achieving significant business growth for each Agent and the team as a whole, while staying true to the core values of care, service, and generosity. Here’s some highlights of how being a part of Pollock Properties Group can enhance team members’ success through unparalleled support and organic community engagement.
1. The Three Pillars of Success
There are "Three Pillars" of real estate success: New Business Generation, Relationship Building, and Listings. By enhancing your business growth strategies with innovative marketing and community engagement, and improving your relationship building through education opportunities and personalized community events that give back, you can significantly boost your success as an Agent, all while PPG’s operations experts focus on an efficient, elegant and excellent listing system that ensures a steady flow of opportunities and consistent income, as it is the Listing team of choice in the area.
2. The Blueprint to Agent Success
There is a proven and strategic pathway to achieving personal well-being, sustainability and success in real estate. Pollock Properties Group emphasizes understanding and leveraging industry economics, including setting ambitious goals, precise financial tracking, and scaling through effective delegation and team-building. For seasoned Agents, this means refining your existing practices and expanding your business by leaning into the leverage, camaraderie and resources provided by being a part of the team. For newer Agents, this means stepping into proven models, leverage, wisdom and opportunity.
3. Comprehensive Business Planning
A cornerstone of PPG’s approach is thorough holistic life+business planning. For Agents with experience, this is an opportunity to revisit and enhance your personal strategic plan, and refine the mission and vision of your life and how your business will help fulfill this. Agents on the team all have a detailed plan covering goal-setting, time management, and productivity, but not at the expense of personal growth, a focus on faith and family. This structured approach helps navigate growth challenges and ensures that your efforts are aligned with both personal and professional goals.
4. The power of a High-Performing Team
Pollock Properties Group is built to be a high-performing team whose culture revolves around sharing, caring and community, with a desire for excellence and positive impact. Substantial growth requires a supportive team structure, so for experienced agents, this involves leveraging your expertise and others to effectively help each other succeed. Pollock Properties hiring practices, team dynamics, and leadership strategies are crucial for scaling its operations while maintaining top-tier service, excellence, professionalism, maintaining sustainable careers and having a positive impact in the community. This is not hustle culture. This is heart culture. A heart for each other, our clients, our communities. It’s not about commissions, it’s about careers. Careers that we can be proud of and that are sustainable, and profitable.
5. Implementing Effective Systems and Models
Pollock Properties Group provides a detailed use of systems and models designed to transform your business operations. For seasoned agents, this means adopting their proven systems for managing transactions, client relationships, and marketing initiatives. The models are crafted to enhance efficiency and streamline processes, allowing you to focus on your chosen high-value activities. For newer Agents, again, this means stepping into proven models, leverage, wisdom and a winning approach.
6. Financial Mastery and Community Impact
PPG believes in the importance of financial discipline and long-term sustainability. For experienced agents, this involves refining your financial strategy to maximize your earnings and the impact of your earnings. PPG places a strong emphasis on making a positive impact in the community as a business strategy. Staying true to the values of care, service, and generosity not only strengthens your professional reputation but also fosters lasting relationships within the community. This commitment ensures that your success contributes to the greater good, aligning your business achievements with meaningful societal impact. It’s about people and service before profit. And in the end, that leads to wildly successful careers and lives worth living. For newer Agents, this means stepping into the opportunities that only a top team can offer and understanding that we all succeed together.
In summary, Pollock Properties Group offers an invaluable opportunity for real estate professionals aiming to reach new heights in their careers while making a positive difference in their communities and maintaining a healthy and sustainable work/life "counter"-balance. We look forward to getting to know you soon. #CareServeGive
