Staging Design Assistant
Staging Design Assistant
Where you will work: Pollock Properties Group
Who will you report to: Kitty Giordano, Director of Home Transformation
Who we are looking for?
Pollock Properties Group is seeking a highly organized and driven part-time Design and Staging Assistant to support our staging department. In this role, you will be responsible for coordinating the packing, installation, and removal of staging materials and furniture, ensuring each project is executed to the highest standards under the direction of the Director of Home Transformation. You will collaborate closely with real estate agents and homeowners, providing essential support in preparing and staging homes for successful sale.
Hourly Wage: $TBD based on experience
Hours: Part-time, flexibility is key! Monday-Friday shifts between 9am-5pm. (Varies per job, per day. Flexible, on-call schedule required. No day will be the same.)
Key Responsibilities:
Project Support:
Assist the Director of Home Transformation in implementing property staging plans, following detailed project instructions to ensure accurate and efficient staging.Logistics Coordination:
Assist the warehouse manager in booking and coordinating moving services, such as Main Street Movers / seasonal on-call help, for all stagings and de-stagings. Ensure appropriate scheduling and support for each listing.Vendor Scheduling & Walkthroughs:
Assist in scheduling estimates with contractors, painters, cleaners, plumbers, etc. for listings. Conduct walkthroughs with vendors if the Director of Home Transformation is unavailable.Vendor Payments & Client Coordination:
Manage payments for vendors through our Home Enhancement Loan Program (HELP) Track expenses in property folders and coordinate with the Virtual Assistant (VA) to send addendums for client signatures.Inventory Management:
Assist with maintaining inventory by taking photos of new items and uploading them into Stageforce. Flag and report any damaged products as necessary.Donation Coordination:
Handle scheduling for donations through our non-profit partner, The Warehouse NJ. Coordinate and arrange pickups with clients and our team.Presentation Assistance:
Support the creation of listing presentations in CANVA.Packing & Organization:
Assist in pulling and packing inventory for stagings using Stageforce, ensuring everything is organized and accounted for.Tool Kit & Supplies Management:
Maintain a clean and organized tool kit, ensuring all necessary supplies (e.g., nails, picture hanging wire, electrical tape, vacuum, Stageforce scanner etc.) are on hand for each staging project.Errands & Supply Management:
Run errands as needed to pick up staging supplies, tools, cleaning products, key copies, and other materials from local stores.Invoice & Expense Tracking:
Manage invoices, track staging helper hours, and ensure property folders are up to date with receipts. Coordinate payments for staging helpers.Inventory Maintenance:
Ensure inventory is clean, washed, folded, and properly returned to shelves after use.Administrative Support:
Assist with various administrative tasks, ensuring efficient and organized project management.Attendance & Collaboration:
Maintain punctual, regular attendance. Collaborate effectively with other departments to ensure smooth operations across projects.
Additional Responsibilities: Provide essential support in the preparation and management of listings. In this role, you will also assist with a variety of tasks to ensure smooth operations throughout the listing process.
Pre-Listing Packet Creation & Delivery:
Prepare pre-listing packets and deliver them to properties ahead of listing appointments to ensure timely and accurate preparation for agents.BOH/POH Support:
Assist in printing materials for Broker Open Houses (BOH) and Public Open Houses (POH). Create and deliver BOH/POH bags to agents and properties as needed.Material Pickup & Delivery:
Retrieve brochures, riders, lockboxes, and other materials as needed, and deliver them to properties or the warehouse.Home Inspection Preparation:
Prepare snack packs and a welcome note for home inspections, ensuring they are delivered to the property before the inspection.Post-Contract Tasks:
Add "Under Contract" (UC) riders to signs once a property is under contract. Pick up marketing materials from property and return materials to the warehouse, unpack and organize for the next property.Property Preparation for Showings:
Assist in turning on lights and “fluff and puff” properties for showings
Qualifications:
This position involves frequent standing, bending, stooping, lifting, and stair use. Candidates must be physically fit and able to lift 50+ lbs comfortably and safely.
A collaborative team player who can follow directions and contribute positively to the team environment.
Must be highly reliable, communicative and punctual.
Reliable transportation for running errands (mileage reimbursement applies).
Familiarity with inventory management software is preferred but not required. Willingness to learn and adapt to new technologies is essential.
Strong attention to detail and the ability to work efficiently in a fast-paced, dynamic environment. Candidates should also demonstrate respect for clients' property and personal belongings.
Must maintain a professional demeanor, display a positive attitude, and be timely and trustworthy in all tasks.
Must be highly dependable, punctual, and able to communicate effectively with the team to ensure smooth operations. Excellent attendance is critical for the success of this role.
MORE ABOUT US:
Unlocking Real Estate Excellence with Pollock Properties Group, founded by Vanessa Pollock
At Pollock Properties Group, founded by Vanessa Pollock we provide a compelling path to success for experienced real estate professionals who are aiming to elevate their careers while deeply impacting their communities. This isn’t only about maximizing profits; it’s a blueprint for achieving significant business growth for each Agent and the team as a whole, while staying true to the core values of care, service, and generosity. Here’s some highlights of how being a part of Pollock Properties Group can enhance team members’ success through unparalleled support and organic community engagement.
1. The Three Pillars of Success
There are "Three Pillars" of real estate success: New Business Generation, Relationship Building, and Listings. By enhancing your business growth strategies with innovative marketing and community engagement, and improving your relationship building through education opportunities and personalized community events that give back, you can significantly boost your success as an Agent, all while PPG’s operations experts focus on an efficient, elegant and excellent listing system that ensures a steady flow of opportunities and consistent income, as it is the Listing team of choice in the area.
2. The Blueprint to Agent Success
There is a proven and strategic pathway to achieving personal well-being, sustainability and success in real estate. Pollock Properties Group emphasizes understanding and leveraging industry economics, including setting ambitious goals, precise financial tracking, and scaling through effective delegation and team-building. For seasoned Agents, this means refining your existing practices and expanding your business by leaning into the leverage, camaraderie and resources provided by being a part of the team. For newer Agents, this means stepping into proven models, leverage, wisdom and opportunity.
3. Comprehensive Business Planning
A cornerstone of PPG’s approach is thorough holistic life+business planning. For Agents with experience, this is an opportunity to revisit and enhance your personal strategic plan, and refine the mission and vision of your life and how your business will help fulfill this. Agents on the team all have a detailed plan covering goal-setting, time management, and productivity, but not at the expense of personal growth, a focus on faith and family. This structured approach helps navigate growth challenges and ensures that your efforts are aligned with both personal and professional goals.
4. The power of a High-Performing Team
Pollock Properties Group is built to be a high-performing team whose culture revolves around sharing, caring and community, with a desire for excellence and positive impact. Substantial growth requires a supportive team structure, so for experienced agents, this involves leveraging your expertise and others to effectively help each other succeed. Pollock Properties hiring practices, team dynamics, and leadership strategies are crucial for scaling its operations while maintaining top-tier service, excellence, professionalism, maintaining sustainable careers and having a positive impact in the community. This is not hustle culture. This is heart culture. A heart for each other, our clients, our communities. It’s not about commissions, it’s about careers. Careers that we can be proud of and that are sustainable, and profitable.
5. Implementing Effective Systems and Models
Pollock Properties Group provides a detailed use of systems and models designed to transform your business operations. For seasoned agents, this means adopting their proven systems for managing transactions, client relationships, and marketing initiatives. The models are crafted to enhance efficiency and streamline processes, allowing you to focus on your chosen high-value activities. For newer Agents, again, this means stepping into proven models, leverage, wisdom and a winning approach.
6. Financial Mastery and Community Impact
PPG believes in the importance of financial discipline and long-term sustainability. For experienced agents, this involves refining your financial strategy to maximize your earnings and the impact of your earnings. PPG places a strong emphasis on making a positive impact in the community as a business strategy. Staying true to the values of care, service, and generosity not only strengthens your professional reputation but also fosters lasting relationships within the community. This commitment ensures that your success contributes to the greater good, aligning your business achievements with meaningful societal impact. It’s about people and service before profit. And in the end, that leads to wildly successful careers and lives worth living. For newer Agents, this means stepping into the opportunities that only a top team can offer and understanding that we all succeed together.
In summary, Pollock Properties Group offers an invaluable opportunity for real estate professionals aiming to reach new heights in their careers while making a positive difference in their communities and maintaining a healthy and sustainable work/life "counter"-balance. We look forward to getting to know you soon. #CareServeGive
